THE SOLUTION
This is Why We Built Kara to Convert Your Patient Enquiries 24/7
1. Leads Land
Kara instantly engages with every lead enquiry from every channel
2. Kara Qualifies
She finds out leads most interested vs needs more time
3. Kara Follows Up
She chases leads for days, builds trust & nurtures engaged ones
4. Flags Hot Leads
She notifies your team when a lead shows an interest to book
5. Your Team Closes
Your team takes over or let Kara book directly in your calendar
THE MECHANICS
Built to Catch Every Patient Enquiry You Get!
SPEED AND RESPONSE
12 Hours
Average Human Staff Reply
05 Secs
Kara's Instant Reply
When you run ad campaigns for your clinic, the first thirty minutes dictate whether you secure a new patient or lose them to a competitor. The old way forces prospective patients to wait hours for a busy reception desk to reply. The Kara way guarantees every single treatment enquiry receives an instant, personalized response in under five seconds.
INTELLIGENT FILTERING
24/7
Always Active
100%
Leads Screened
Not all treatment enquiries are ready to book. Kara acts as your intelligent front-desk gatekeeper. She asks the right pre-screening questions, assesses candidate suitability, and filters out price shoppers. Only serious, high-intent patients are guided through to lock a consultation on your clinic calendar.
THE CONTINUOUS LOOP
Zero
Leads Forgotten
100%
Follow-Up Rate
Human staff forget to follow up with cold enquiries. Kara remembers every detail of every patient conversation she has ever had. If a prospective patient stops replying, Kara automatically re-engages them days or weeks later. She works continuously to turn old treatment leads into booked consultations and paying patients.
OUR PRODUCTS
The Engine, That Powers Your Clinic
1. The Kara Lead Engine: Our flagship, plug-and-play net for your Meta and Google ad campaigns. Billed on a simple month-to-month basis depending on your usage, it instantly captures, pre-screens, and books your incoming treatment enquiries. This is built for rapid clinic scale and immediate ROI.
2. The Kara Front Desk: A bespoke 24/7 AI receptionist for high-volume clinics. Designed to handle complex, two-way calendar syncing with your management software, it manages custom treatment deposit collection, medical pre-screening protocols, and high-frequency patient communication without overwhelming your reception team.
Built to Stop Your Clinic from Losing New Patients
Research published in Harvard Business Review shows that waiting just 30 minutes to respond to an inbound enquiry makes you 21 times less likely to qualify them. Kara eliminates missed calls and delayed replies, ensuring every single patient enquiry is instantly captured, pre-screened, and booked into your clinic calendar.
Outperforms traditional reception staff by engaging 100 percent of inbound patient leads instantly before prospects reach out to a competitor.
05-Second Execution
Slashes administrative expenses and staffing pressure by automating initial engagement, qualification, and appointment scheduling 24/7.
70% Lower Overhead
Handles unlimited simultaneous conversations around the clock, capturing late night and weekend enquires when your clinic or spa is closed.
100% Capacity Scale
Automatically runs multi-day recovery loops on silent leads, securing bookings from prospects that busy staff members rarely have time to follow up with.
5+ Touch Re-Engagement
OMNICHANNEL
Kara Catches Your Patient Enquiries Wherever They Reach Out
WhatsApp Automation
Kara Instantly engages with ad enquires on WhatsApp gets over 90% open rates
Smart Website Chat
Convert anonymous website visitors into qualified bookings before they bounce.
Instagram Direct Messages
Automatically reply to your enquiries in DMs and convert them quickly into bookings
Facebook Messenger
Capture high intent traffic on Facebook and convert before the enquiry goes cold.
THE PROBLEM
You Spend Thousands on Getting Leads. But Your Staff is Too Busy to Reply Instantly.
VERTICAL SPECIALISATION
AI Built for Your Business. Designed to Convert.
Aesthetic Clinic
Medi-Spa
Dental Clinic
Beauty Salon & Spas
SEAMLESS ECOSYSTEM
Connects Directly With the Tools You Already Use
+40% More Conversions with Kara
Delayed replies cost beauty and wellness practices new clients every single day. Explore how deploying the Kara Lead Engine fills your appointment calendar, eliminates manual drop-offs, and turns your ad spend into predictable growth.
Week 4: 40%+
Week 3: 30%
Week 2: 20%
Week 1: 10%
For Every 10 Leads We Get, We're Seeing 4 Converting Into Final Clients.
Ross McNamee, CEO & Founder, RFM Growth Partners
Frequently asked questions
Every minute a prospective patient waits is a minute they spend looking at competing clinics. If you miss that critical first window, their desire for treatment fades and your ad spend is wasted. This is why you need an intelligent, 24/7 lead engine that instantly engages, pre-screens, and books consultations while your practitioners focus on delivering treatments.
